Dependent Dropdown Validation for warehouse stock

Theme: Warehouse Stock ManagementFeature: Data ValidationLevel: Intermediate

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The Item choices only show items matching the chosen Category. Entry is fast and free of typos.

Dependent Dropdown Validation for warehouse stock: preview of the workbook

Project info

ThemeWarehouse Stock Management
FeatureData Validation · Intermediate
ToolExcel
Price (one price)US$25

Functions used

Data Validation
INDIRECT
OFFSET
MATCH
COUNTIF

Consistent, tidy two-level input.

The project file you can download

The real project file is available. It is not just the picture above: you get the working file with every formula in place. It can be downloaded after payment, and we send the download link by WhatsApp or email.

.xlsx workbook (.xlsx)

What is inside the file

A Excel (.xlsx) workbook with Data, Master, Summary and Dashboard sheets
Ready-made formulas you can point at your own data
A Guide sheet with usage steps, formula explanations and tips

Project file: The actual project file (not just the picture) is available to download once payment is complete; we send the download link by WhatsApp or email
Payment: One price per project, paid in full upfront; the file is sent once payment is received
Tax: Prices exclude 11% VAT
Customisation: Adapting it to your own data or format can be ordered separately via WhatsApp

Formulas in the file

Cell	Formula	What it does
H2	`=IFERROR(VLOOKUP(B2,Master!$A:$C,3,FALSE),"")`	Category derived from the chosen item.
I2	`=IF(COUNTIF(Master!$A:$A,B2)=0,"Item tidak valid","Valid")`	Item validity check.
J2	`=COUNTIF(Master!$C:$C,J3)`	Number of items in the category chosen in J3.
J4	`=MATCH(J3,Master!$C:$C,0)`	Starting row of the category in Master.
J5	`=INDEX(Master!$A:$A,J4)`	First item in the chosen category.

How to use it

1Sort Master by column C (category) so same-category items sit together.
2On Dashboard J3 choose the category (add a Data Validation List from Rekap A3 down).
3Read J2, J4, J5: the count, starting row and first item of that category.
4For the Item dropdown, name the range =OFFSET(Master!$A$1,Dashboard!$J$4-1,0,Dashboard!$J$2,1) and use it as the List source for Data column B.
5Columns H and I on Data check category and validity of each item.

Sample content

Columns of the Data sheet:

Item
Category
Stock Quantity
Purchase Price
Status
Date

Master sheet items

Item	Purchase Price
Large Shipping Box	4,500
Clear Tape	9,000
Bubble Wrap Roll	85,000
Packing Bag 20x30	350
Thermal Label 100x150	65,000
Wooden Pallet	120,000
Work Gloves	12,000
Hand Cart	450,000
Steel Shelf	650,000
Digital Scale	275,000

Dashboard: Warehouse Stock Dashboard

Total Stock Value
Item Types
Items to Restock
Stock Turnover

Tips

Set a minimum stock level for each item
Log goods in and out on the same day
Run a stock count at the end of each month

The sample data is synthetic.

Price and ordering

US$25

One price for the whole project file, excl. 11% VAT

Order the file via WhatsApp

Frequently asked questions

Do I get the real file?

Yes. The picture above is only a preview. After payment we send the download link of the real project file (an .xlsx workbook) by WhatsApp or email.

Is the data in the file real?

No. The sample data is synthetic and only shows how the formulas behave. Replace it with your own data and the formulas keep working.

Can you adapt it to my data?

Yes, as a separate order. Message us on WhatsApp with a short description of your columns and what you want to see.

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Sample data is synthetic. Excel is a trademark of Microsoft Corporation.

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Dependent Dropdown Validation for warehouse stock