Automatic Conditional Formatting Colors for cafe recipes and cost of goods

Automatic Coloring with Conditional Formatting for cafe recipes and cost of goods

Theme: Cafe Recipe and Cost of GoodsFeature: Conditional FormattingLevel: Beginner

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Rows color themselves by rule, for example big values, empty status, or duplicates. Problems stand out without checking one by one.

Automatic Conditional Formatting Colors for cafe recipes and cost of goods: preview of the workbook

Project info

ThemeCafe Recipe and Cost of Goods
FeatureConditional Formatting · Beginner
ToolGoogle Sheets
Price (one price)US$11

Functions used

Conditional Formatting
COUNTIF
AND
Custom formula

A living table: problems and key data light up in color.

The project file you can download

The real project file is available. It is not just the picture above: you get the working file with every formula in place. It can be downloaded after payment, and we send the download link by WhatsApp or email.

.xlsx workbook (.xlsx)

What is inside the file

A Excel (.xlsx) file that opens straight in Google Sheets workbook with Data, Master, Summary and Dashboard sheets
Ready-made formulas you can point at your own data
A Guide sheet with usage steps, formula explanations and tips

Project file: The actual project file (not just the picture) is available to download once payment is complete; we send the download link by WhatsApp or email
Payment: One price per project, paid in full upfront; the file is sent once payment is received
Tax: Prices exclude 11% VAT
Customisation: Adapting it to your own data or format can be ordered separately via WhatsApp

Formulas in the file

Cell	Formula	What it does
H2	`=IF(G2>=2*AVERAGE(Data!$G:$G),"Besar","")`	Flag transactions above 2x average. CF rule: =$G2>=2*AVERAGE($G:$G)
I2	`=IF(AND(B2<>"",F2=""),"Status kosong","OK")`	Flag empty status. CF rule: =AND($B2<>"",$F2="")
J2	`=IF(COUNTIF(Data!$B:$B,B2)>1,"Berulang","Unik")`	Flag repeated items. CF rule: =COUNTIF($B:$B,$B2)>1
K2	`=IF(D2<=0,"Qty tidak valid","OK")`	Flag zero or negative qty. CF rule: =$D2<=0

How to use it

1See columns H to K of the Data sheet that flag the conditions.
2Select A2:G1000, then Format, Conditional formatting.
3Choose Custom formula is and paste the CF rule from the formula notes.
4Pick a fill color, then Add another rule for the others.
5Test by editing numbers in column D or E.

Sample content

Columns of the Data sheet:

Menu or Ingredient
Category
Portions Sold
Selling Price
Status
Date

Master sheet items

Menu or Ingredient	Selling Price
Palm Sugar Iced Latte	18,000
Americano	15,000
Matcha Latte	22,000
Butter Croissant	16,000
Special Fried Rice	20,000
Fried Noodles with Egg	17,000
French Fries	12,000
Chocolate Toast	13,000
Iced Lemon Tea	8,000
Mango Smoothie	14,000

Dashboard: Cafe Cost and Menu Dashboard

Total Cost of Goods
Total Sales
Gross Margin
Most Profitable Menu

Tips

Cost ingredients per portion down to the smallest unit
Set a target margin before pricing
Update ingredient prices when the market rises

The sample data is synthetic.

Price and ordering

US$11

One price for the whole project file, excl. 11% VAT

Order the file via WhatsApp

Frequently asked questions

Do I get the real file?

Yes. The picture above is only a preview. After payment we send the download link of the real project file (an .xlsx workbook) by WhatsApp or email.

Is the data in the file real?

No. The sample data is synthetic and only shows how the formulas behave. Replace it with your own data and the formulas keep working.

Can you adapt it to my data?

Yes, as a separate order. Message us on WhatsApp with a short description of your columns and what you want to see.

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Sample data is synthetic. Google Sheets is a trademark of Google LLC.

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Automatic Conditional Formatting Colors for cafe recipes and cost of goods