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Introduction
Here's what we'll do in this episode: clean up long text with Find/Change, standardize terms, and remove double spaces using GREP in seconds. Let's get started. Hello, welcome back to the Complete Adobe InDesign Series from Cerdas Inovasi Digital. Long text almost always contains double spaces, inconsistent terms, and other small errors. Find/Change and GREP fix these issues throughout the entire document at once.
Step 1: Text problem
Open the book text file. Show hidden characters. In some places there are two spaces between words. Terms are also inconsistent, sometimes written as homestay, sometimes homestay.
Step 2: Find/Change text
Press Ctrl-F to open Find/Change, text tab. Fill in 'Find What' with homestay and 'Change To' with homestay. Make sure to share the document so the entire document is checked. Click Change All.
Step 3: Change All
InDesign reports the number of replacements. All terms are now standardized without having to read the text word by word.
Step 4: GREP double spaces
Open the GREP tab. Fill in 'Find What' with a space followed by a plus sign, meaning one space or more, and 'Change To' with a single space. Click Change All. All double spaces are now changed to single spaces. InDesign provides ready-to-use queries in the query list.
Step 5: Saved Queries
For example, multiple space to single space and desi to ndesi. Frequently used queries can be saved with the save query icon.
Step 6: Replacing format
Find/Change can also change formatting. Search for the name Cerdas Inovasi Digital and in Change Format select the bold character style. Click Change All. All mentions of the company name are now bold.
Done!
Done. We've cleaned up the text using Find/Change text, Change All, Grab for double spaces, using Safe Query, and changing text formatting. In the next episode, we'll create mass certificates using data merge. Need a layout design for a magazine, book, brochure, product catalog, company profile, or annual report? Cerdas Inovasi Digital provides layout and print design services. As well as offering InDesign courses from beginner to advanced levels. Want to master the entire series? 104 episodes from the interface to magazine and book projects? All episodes, complete with PDF step-by-step guides, exercise files, and project files, are available to premium tutorial subscribers. Subscribe starting at Rp69.000 per month, save 28% with the 12-month package, or pay once Rp999.000 for lifetime access. Want just one class? Buy single classes with lifetime access. Subscribe now at the premium page cerdasinovasidigital.com Contact us via WhatsApp, or visit cerdasinovasidigital.com Thank you for watching, see you in the next episode.
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Cerdas Inovasi Digital Team
Software developers, BIM & 3D engineers, and AI practitioners
52 video classes1,276 episodes
We build software, BIM models, games and AI automations for clients every day, and turn that hands-on work into step-by-step classes: every step is shown on screen and comes with a PDF guide you can keep.
